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🚀 New Launch
HRMS & Payroll

All Your HR Operations. One Tap Away.

Attendance, leave, payroll, PF, ESI, PT and TDS – running on one connected system instead of six spreadsheets. Approve from your phone, run payroll in minutes, and let compliance take care of itself.

Book a Free Demo → Explore Features

Built for Indian businesses · PF, ESI, PT & TDS ready · Works standalone or with your Qubics ERP

HR Dashboard – Today
Live
Present Today
142/158
89.8% attendance
On Leave
11
5 approved today
Pending Approvals
7
3 need action
Payroll Status
Ready
Run in 1 click
Attendance
Leave
Payroll
PF / ESI
TDS
Self-Service
The Problem

HR runs your people – but most HR teams are stuck running spreadsheets

Payroll day shouldn't be the most stressful day of the month. Here's what it looks like when HR data lives in six different places.

🕒
Attendance data arrives too late
Biometric exports, muster registers and WhatsApp messages get compiled manually at month end – by which time errors are impossible to trace back.
💰
Payroll takes days, not minutes
Salary sheets rebuilt every month in Excel. One wrong formula in one row and the error carries forward silently for the rest of the year.
⚖️
Compliance is a manual scramble
PF and ESI challans, professional tax slabs, TDS calculations and Form 16 – each prepared separately, each a chance to miss a deadline.
📨
HR becomes a request desk
"Send me my payslip." "How many leaves do I have left?" "I need a salary certificate." Hours every week spent answering questions the system should answer.
📥
Approvals stall in inboxes
Leave requests wait for a manager who's travelling. Nobody knows what's pending, who's holding it up, or how long it's been sitting there.
📊
No visibility until it's too late
Attrition, overtime creep, and department-wise salary cost only become visible when someone builds a report – usually after the problem has already cost money.
Feature Overview

One system for the entire employee journey – hire to full & final

Qubics HRMS & Payroll connects every stage of employment into a single record. An employee joins once, and that same profile carries their attendance, leave balance, salary structure, statutory numbers, documents and performance history through to their last working day.

Because attendance, leave and payroll share one database, the salary sheet isn't assembled – it's already correct. Mark attendance through the month, approve leave as it comes, and payroll is ready when you are.

  • One employee master – no re-entering data across systems
  • Attendance flows straight into payroll, with zero manual compilation
  • PF, ESI, PT and TDS calculated automatically as per current rules
  • Employees self-serve payslips, balances and documents from their phone
  • Runs standalone, or connected to your Qubics ERP and accounting
Employee Lifecycle
1 · Recruitment & OfferAutomated
2 · Digital OnboardingPaperless
3 · Attendance & ShiftsReal-time
4 · Leave & ApprovalsOne tap
5 · Payroll & Payslips1-click run
6 · Statutory FilingAuto-generated
7 · Performance ReviewsScheduled
8 · Exit & Full + FinalGuided
One-Tap HR

The things you do every day should take one tap

Most HR work isn't complicated – it's just repetitive. We've reduced the eight most frequent actions to a single tap, on desktop or mobile.

Good morning
Priya Sharma
Checked in · 9:42 AMAhmedabad Office
Quick Actions
🕐
Check In / Out
🏖️
Apply Leave
📄
Payslip
🧾
Claim Expense
My Summary
Leave balance12.5 days
This month's attendance21 / 22
September payslipReleased
Pending approvals2
01
🕐 Mark Attendance
Geo-tagged mobile check-in, biometric device sync, or web punch – whichever suits the role.
02
🏖️ Apply & Approve Leave
Employee applies, manager approves from a notification. Balances update instantly.
03
💰 Run Payroll
One click processes the whole cycle – earnings, deductions, arrears, statutory, net pay.
04
📄 Release Payslips
Publish to every employee at once. No emailing PDFs, no printing, no follow-up requests.
05
🧾 Settle Expenses
Employees upload a bill, managers approve, and reimbursement flows into the next payroll.
06
⚖️ Generate Challans
PF ECR, ESI contribution and PT statements produced from the same payroll run.
07
📝 Issue Letters
Offer, appointment, confirmation, salary certificate and relieving letters from templates.
08
📊 Pull Any Report
Headcount, attrition, overtime, department salary cost – current, not month-old.
Key Capabilities

Everything an HR team needs, in one place

Nine connected modules covering the full HR and payroll function – enable what you need, add the rest as you grow.

🧑‍💼
Core HR & Employee Master
One profile per employee holding personal details, KYC documents, salary structure, statutory numbers, department, reporting manager and complete job history.
Single source of truth
🕒
Attendance & Shift Management
Biometric integration, mobile geo-attendance, and web punch. Handles rotating shifts, night shifts, overtime rules, late marks and half-days automatically.
No manual compilation
🏖️
Leave Management
Configure your own leave types, accrual rules, carry-forward and encashment policies. Multi-level approval chains with automatic escalation when nothing moves.
Zero balance disputes
💰
Payroll Processing
Unlimited salary components, arrears, bonus, incentives, loans and advances. Attendance and leave flow in directly, so the sheet is right before you open it.
Days → minutes
⚖️
Statutory Compliance
PF, ESI, Professional Tax, TDS, gratuity and bonus computed as per applicable rules – with ECR files, challans, Form 16, Form 24Q and statutory registers generated.
Deadlines handled
📱
Employee Self-Service
Employees check balances, download payslips and Form 16, apply for leave, submit expenses and update their own details – without asking HR for anything.
70% fewer HR queries
🎯
Recruitment & Onboarding
Track openings and candidates through the pipeline, issue offer letters from templates, and onboard digitally with document collection before day one.
Ready on day one
📈
Performance & Appraisals
Set goals and KRAs, run scheduled review cycles with self and manager assessments, and link outcomes directly to increment and promotion decisions.
Structured reviews
📊
HR Analytics & Reports
Headcount trends, attrition rate, cost per department, overtime patterns and salary register – live, exportable, and ready for your board or auditor.
Decisions on real data
Indian Statutory Compliance

Built around Indian payroll law – not adapted to it

Every statutory calculation, return and register your payroll needs, generated from the same run that produced the salaries.

EPF
Provident Fund
Employee and employer contributions, EPS split, admin charges and monthly ECR file ready for the EPFO portal.
ESIC
Employee State Insurance
Eligibility tracked against the wage ceiling, contributions calculated, and the monthly return prepared automatically.
PT
Professional Tax
State-wise slabs applied correctly, including businesses operating across multiple states with different rules.
TDS
Income Tax Deduction
Old and new regime, investment declarations, proof verification, monthly TDS and quarterly Form 24Q.
FORM 16
Annual Tax Certificate
Part A and Part B generated per employee and published directly to their self-service portal.
GRATUITY
Gratuity & Bonus
Eligibility and liability tracked continuously, with settlement computed at exit under the applicable Acts.
REGISTERS
Labour Law Registers
Wage register, attendance register, leave register and muster roll maintained in inspection-ready format.
F&F
Full & Final Settlement
Notice period, leave encashment, recoveries, gratuity and dues consolidated into one guided settlement.

Statutory rates and slabs are updated in the system as rules change. We recommend a final review by your CA or compliance advisor before filing.

Business Benefits

What changes once HR runs on one system

Not features – outcomes. Here's what HR teams tell us actually changes after the first two payroll cycles.

⏱️
Payroll day stops being an event
Because attendance and leave already sit in the system, processing becomes a review-and-approve task rather than a three-day rebuild.
✅
Errors stop reaching employees
No copy-paste between sheets means no wrong deduction discovered by an employee two months later.
⏳
HR gets its time back
Routine requests – payslips, balances, certificates – get answered by the system, freeing HR for hiring and people work.
🛡️
Compliance risk drops
Challans and returns generate on schedule from actual payroll data, so nothing depends on someone remembering a due date.
Industries We Serve

HR looks different in every industry – so does our setup

Shift patterns, wage structures and compliance obligations vary widely. We configure for how your workforce actually operates.

🏭
Manufacturing
Rotating and night shifts, contract labour, overtime rules, and piece-rate or production-linked incentives.
Shift rosters · OT automation · Contractor payroll
🏪
Retail & Multi-Branch
Staff spread across outlets, part-time rosters, and sales-linked incentives that need to reach the right payslip.
Branch attendance · Incentive payout
🚚
Distribution & Logistics
Field staff and drivers who rarely visit an office, with attendance that has to work wherever they are.
Geo-attendance · Field expense claims
💻
IT & Services
Salaried teams with flexible hours, hybrid work, project allocation and structured appraisal cycles.
Hybrid attendance · Goals & reviews
🏗️
Construction & Projects
Site-wise workforce, daily wage and contract workers, with labour registers maintained per project.
Site attendance · Labour compliance
🏥
Healthcare & Hospitality
Round-the-clock rosters, duty allowances, and staffing coverage that cannot be left to a spreadsheet.
24×7 rosters · Duty allowances
Why Businesses Choose It

Why teams pick Qubics HRMS

🇮🇳
Made for Indian payroll
PF, ESI, PT, TDS and labour registers are core functionality, not add-ons bolted onto a foreign product.
🔗
Connects to your ERP
Salary costs post straight into accounting and department budgets. Or run it standalone if that's all you need.
🧩
Configurable, not rigid
Your leave policy, your salary structure, your approval chain – set up to match how you already work.
🤝
Real onboarding support
We migrate your employee data and run parallel payroll with you until the numbers match. Then you go live.
Connected Ecosystem

HR data that reaches the rest of your business

Payroll is a cost centre for finance, a headcount number for management, and a compliance record for your auditor. It should reach all three.

🧾
Accounting
Salary, statutory and reimbursement entries post automatically to the right ledgers.
🏢
Qubics ERP
Department and project-wise manpower cost feeds straight into budgets and job costing.
🏦
Bank Transfer Files
Salary disbursement files generated in your bank's required format for bulk upload.
👆
Biometric Devices
Syncs with common attendance devices, so existing hardware keeps working.
💬
WhatsApp & Email
Payslip alerts, approval reminders and policy announcements reach staff where they already are.
📱
Mobile App
Full self-service and manager approvals from Android and iOS.
🏛️
Statutory Portals
ECR, challan and return files exported in the formats government portals expect.
📊
Excel & BI Tools
Every report exports cleanly for your CA, auditor or management pack.
Early Results

What changed for the first teams using it

Two examples from businesses that moved from spreadsheet payroll to Qubics HRMS.

Manufacturing · 240 employees

Three-shift plant with contract labour

The Problem
Attendance came from three biometric machines and a site register. Overtime was calculated by hand, and payroll consistently took four working days – with corrections still surfacing weeks later.
What Changed
Devices were synced directly into Qubics HRMS with shift and overtime rules configured once. Payroll now runs from live attendance, and PF and ESI files generate from the same run.
4 days → 3 hrsPayroll cycle time
ZeroCorrection entries last quarter
Retail · 9 outlets, 130 staff

Multi-branch retail chain

The Problem
Each outlet maintained its own attendance sheet and emailed it monthly. Leave balances were disputed constantly, and HR spent most of the first week of every month answering payslip requests.
What Changed
Staff now check in from the mobile app at their outlet, managers approve leave from notifications, and payslips publish to self-service – so nobody has to ask HR for one.
~70%Drop in routine HR queries
Same dayPayslip release across outlets
FAQs

Common questions about Qubics HRMS & Payroll

Can we use HRMS without buying the full Qubics ERP?+
Yes. HRMS & Payroll runs completely standalone. If you already use Qubics ERP or accounting, it connects automatically so salary costs post to your ledgers – but that's optional, not a requirement.
Will it work with our existing biometric machines?+
In most cases, yes. We support the common attendance devices used in India, and can sync from device exports where direct integration isn't available. Share your device model during the demo and we'll confirm before you commit.
How long does implementation take?+
Typically three to five weeks for a business under 300 employees. Week one is employee data migration and policy configuration, weeks two and three are parallel payroll runs against your existing process, and you go live once both match. Larger or multi-state setups take longer.
Does it handle multiple states and locations?+
Yes. Professional tax slabs, minimum wage rules and holiday calendars are configured per location, and employees are mapped to their applicable state. Consolidated reporting still runs across the whole organisation.
Who updates statutory rates when rules change?+
We do. Changes to PF, ESI, PT slabs and income tax rules are applied in the system as part of your subscription. We still recommend your CA reviews the first run after any major change, as your specific situation may need adjustment.
Can employees access it on mobile?+
Yes – attendance, leave applications, payslips, Form 16, expense claims and profile updates are all available on the mobile app. Managers can approve leave and expenses from notifications without opening a laptop.
How secure is our salary data?+
Salary information is restricted by role, so only authorised users can view it. Data is encrypted in transit and at rest, every change is logged in an audit trail, and cloud data is stored in India. Full details are in our Privacy Policy.
What happens to our historical payroll data?+
We migrate your current financial year's data so Form 16 and year-to-date calculations remain accurate. Earlier years can be imported as reference records if you want everything in one place.
Now Launching

Give your next payroll day back to your team.

See Qubics HRMS & Payroll running on your own shift patterns, leave policy and salary structure – in a live demo built around your business, not a generic walkthrough.

Book a Free Demo → Talk to Our Team

No credit card  ·  Free data migration  ·  Response within 4 hours